PALATINE HILLS GOLF ASSOCIATION BYLAWS
Revised 04/10/2026

Section I

Name: The name of this association shall be Palatine Hills Golf Association (PHGA), a not for profit organization. Object: Promote the best interest of the game of golf, good fellowship and sportsmanship among the Association members.

Article II Membership

Section I
Membership shall consist of all members who have been approved by the Board of Directors and are in good standing.

Section II
Membership is restricted to golfers of good character and sportsmanship.

Section III
Membership shall cease if the member shall fail to maintain their good character, sportsmanship or pay their financial obligations within the prescribed time limit. The decision as to the failure of a member to maintain the pre-requisites for membership shall lie with the Board of Directors.

Section IV
Initiation fee, annual dues and special assessments shall be the sums established by the Board of Directors. Every application for membership shall be accompanied by the required fee, but such fees shall be refunded if the application is not accepted.

Section V
Membership applications shall be subject to:
A. Applicants for Membership may be submitted at anytime during the year and pay all applicable dues.
B. It shall be the obligation of the membership to bring to the attention of the Board of Directors any objection to the acceptance of any applicant.
C. Any objection to the acceptance of an applicant shall by majority vote of the Board of Directors present at its regular meeting accept or reject the applicant, or make any other determination it deems appropriate.

Section VI
Any member who shall be found in violation of the By-Laws of the Association, the rules of conduct adopted by the Board of Directors, or of conduct injurious to the reputation of the Association may be suspended or expelled from membership, provided that such action of the Board of Directors shall require the affirmative vote of a majority of Members of the Board of Directors in attendance at the regular meeting.

Before any member may be suspended or expelled, a complaint shall be filed with an officer. A copy of such complaint shall be served upon such member, together with notice of time and place when the Board of Directors will meet to consider such complaint. The member named in the complaint shall have the right to appear before the Board in person. The decision of the Board after such hearing shall be final and conclusive.

Section VII
Limited Guest Play: A golfer who has never previously been a Member may play a maximum of four times (4) before joining as a Member.  Such guest play is limited to regular weekend Permanent Tee Time events or Pot Game events.  The guest golfer must have a GHIN handicap and pay the event fee. 

Article III Addresses

Section I
The Website Administrator shall keep a record of all addresses of all members on the PHGA Golf Genius site.

Article IV Officers

Section I
The officers of the Association shall be a President, a Vice President, a Secretary and a Treasurer. The officers shall be elected for a term of one (1) year by election of the Board. Their term of Office shall run from October 1 through September 30.

Section II
Duties of the officers shall be as follows:

A. President:
The President shall preside at all meeting of the Association and Board of Directors and shall have general supervision over the affairs of the Association. He/she shall be an ex-officio member of all committees. The President will be the Co-Chairman of the Spring Scramble and the Chairman of the TCTB.

B. Vice President:
In the absence of the President, the Vice President will perform his duties assigned or delegated by the President. The Vice-President will send out Condolence cards and be the Chairman of the Spring Kick-Off and Fall Takahashi Kick-Off Reception as well as the Co-Chairman of the Spring Scramble.

C. Secretary:
The Secretary shall have the care and custody of the current minute books and shall do and perform all duties ordinarily pertaining to the office of Secretary. He/she shall email notice of any special meeting to all members in good standing at least ten (10) days before such meeting. He/she shall forward all approved minutes to the Website Administrator.

D. Treasurer:
The Treasurer shall receive and disburse the funds of the Association under direction of the Board of Directors. He/she shall submit reports to the Board at each monthly meeting and inform the Scoring and Handicap Chairman of paid membership dues.

Article V Directors

Section I
The control and management of the Association and its affairs, including the setting of annual dues, initiation fees and special assessments, shall be entrusted to the Board of Directors.
The Board of Directors shall consist of President, Vice President, Secretary, Treasurer, immediate Past President, prior year’s immediate Past President, and additional Directors elected by the Board.

Section II

A. Rules Chairman:
The Rules Chairman shall be responsible for membership questions in relation to scoring and application of the rules.

B. Website Administrator:
The Website Administrator shall be responsible for maintaining the PHGA website and the PHGA Golf Genius site, and for posting any information relevant to the PHGA membership including pictures, Board meeting minutes, Travel Event information, and general announcements. He/she shall also set-up the website for payments to the PHGA, for the annual dues and travel event fees.  He/she shall keep the member roster current on Golf Genius, which includes home and email addresses, GHIN numbers of members, phone numbers, dues status, scoring, and results.  The Website Administrator shall post records and minutes as well as appropriate event forms and Committee job descriptions and responsibilities.

Section III
Each member of the Board shall be elected to the Board by the Board.

Section IV
Regular Board Meetings shall be held during the second week of each month at 7:00 PM on a day selected by the President from February through October or as modified by the Board of Directors.

Section V
Ten (10) members of the Board of Directors shall constitute a quorum for transaction of business.

Section VI
It shall be the duty of the Board to carry out the objects and purposes of the Association, subject to its By-Laws.

Section VII
For the better execution of their duties, the Board may appoint such standing and special Committees, as they deem advisable. The Board shall define the duties thereof.
The Board of Directors, by majority vote at any regular or special meeting, may remove any member of any committee.

Article VI Meetings and Elections

Section I
The fiscal year of the Association shall commence on the first day of October each year and end on the 30th day of the following September.

Section II
Special meetings of the Association may be called at any time by the President, by three (3) members of the Board, or by ten (10) regular members. The call for special meetings shall be emailed to all Board Members by the persons making the call and outlining the subject or subjects for discussion at the special meeting. Thirty-five (35) members shall constitute a quorum at any Membership meeting of the Association.

One copy shall be posted by the Website Administrator not less than fifteen (15) days before the date called for the meeting, and a second copy shall be delivered to the Association Secretary, or, in the event of his absence, to the Association President.

No business shall be considered at a Special Meeting except that which is referred to in the meeting announcement. Upon notification of a Special Meeting, the President and/or Secretary shall notify the membership at least ten (10) or more days prior to the meeting date set by the President.

Section III
The nominating committee shall present their recommended slate to the full board for approval for the ensuing year.  The nominating committee shall propose any new members for the Board at the October meeting, and the full Board shall elect any new members to the Board.  The new President and Vice President will be announced at the Takahashi Classic Banquet.

Article VII Required Approvals

Section I
These By Laws may be modified, altered or amended by the Board of Directors at a meeting of the Board by a two-thirds (2/3) vote of the members present.